Purpose
Organize and distribute weekly work across a team in a structured and transparent way.
Each task is recorded once and assigned to a responsible person.
Team members update the progress during the week so everyone always sees the current workload.
Typical benefits:
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Clear workload distribution
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Daily stand-up overview
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No forgotten tasks
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One central planning location
Result
A single overview page shows all tasks planned for the current week.
For every task the team can immediately see:
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who is responsible
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what needs to be done
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current progress
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additional notes
The team updates the page continuously instead of maintaining multiple lists.
Weekly Plan | Image
Setup
1. Create the required dropdown sets
Open Easy Dropdown Menu → Global Configuration
Create the following predefined set:
Team Members
Add all people participating in the weekly planning.
Example:
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Anna
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Marco
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Sofia
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Daniel
Create the following status set:
Week Status
Represents the progress of a task.
Recommended values:
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Planned
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In Progress
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Blocked
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Done
2. Create the weekly planning page
Create a page named Weekly Plan – Calendar Week XX
Insert a table with 4 columns:
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Task Description (text)
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Responsible (dropdown)
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Status (dropdown)
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Notes (text)
3. Insert the dropdown fields
For each row:
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In the Responsible column insert a Predefined Macro → select Team Members
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In the Status column insert a Status Macro → select Week Status
Copy the row to create as many tasks as needed.
Daily Usage
During planning:
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Add new rows for upcoming tasks
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Assign a responsible person
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Set the initial status to Planned
During the week:
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Responsible users update the status
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Add notes if something blocks progress
During stand-ups:
The team opens only this page to review all work.
Best Practice
Create a template from this page so a new weekly plan can be created every week without rebuilding the structure.